Private School Approval

Staff Contact

A private school is a nonpublic school that conducts a program of kindergarten and at least one grade, or a program of any or all grades one through twelve. Private schools must be approved by the State Board of Education, maintain a program that ensures a sufficient basic education for students to meet usual state graduation requirements, and meet reasonable standards for health and safety of private school students.

The State Board of Education reviews approval applications every spring, and applications for the 2023 - 2024 school year will be accepted: Wednesday, March 1, 2023 – Friday, April 28, 2023. Download a list of approved private schools:

2023-2024 approval application statuses (updated May 22, 2023 at 12:00 p.m.)

Preview the new school and renewing school application samples.

Below you will find information concerning:

New Schools
Existing Schools Opening a New Campus
Existing Schools Renewing Approval
Required Paperwork for All Approval Applications
Approval Notification & Certificates
Online-Only Private Schools

New Schools

Individuals or groups interested in opening a schools should first review:

We also provide a convenient one-page description of private school approval in Washington state.

To apply to be a private school, the Head of School (the principal, chief school administrator, or superintendent of the private school district) will submit an initial private school application online. Preview the sample application. The Head of School is the main point of contact between the State Board of Education and the school, and is the person responsible for correctly conveying information about the school to the State Board of Education.

Click here to access the 2023-2024 New Private School Application

Existing Approved Private Schools Opening a New Campus

Note that no login is required. Your new campus will be assigned a building code after approval.

Click here to access the 2023-2024 New Private School Application

Renewing Private Schools

Renewing private schools will log in to submit a separate application for each campus or location using its unique building code as the password.

Username

Head of School email address submitted on the 2022 - 2023 application OR the current Head of School email address if your school information was updated before February 17, 2023

Password

School Building Code

Please save your login information, which will give you access to all State Board of Education processes.

Note that your login credentials for EDS Access and OSPI-required reporting will be different.

Click here to access the 2023-2024 Renewing Private School Application

Required Paperwork for All Approval Applications

You will be asked to upload various documents to your approval application. Note that if you have difficulty uploading, please try a different browser.

SBE Health and Safety Certification form

Health and Fire Inspection Documentation
If your school is new, has changed location, or has undergone a major renovation, you will need to submit inspection documentation.

In some counties, the health inspection may be called “school safety inspection” or other names depending on local policy.
Identifying an appropriate health inspection organization is straightforward. Each county has a health department. Contact either the county health department directly or contact the building code personnel at the county/city to be directed to the health department. Please keep in mind that local health codes may differ from area to area. Some counties offer school health inspections and others do not.
Identifying a licensed fire inspector or an appropriate governmental fire inspection organization can sometimes be challenging due to the varying type and availability of fire inspectors differs throughout the state. A good start would be to contact the building code personnel at the county / city and ask to be directed to a licensed fire inspector or an appropriate governmental fire inspection organization based on the private school building address. Options that may be available are a county, city, or other licensed fire inspector.
Please retain documentation of health and fire inspections in the school's main office.

Teacher Information

If your school employs teachers who are not certificated in Washington state, you must submit a completed staffing report, including the following information:

The name of each non-Washington state certificated teacher.
The circumstances by which the private school program is improved by employing the non-Washington state certificated teachers. Minimum qualifications must include at least one of the following:
- Teaching a religious course without a counterpart in the public school system
- Bachelor's degree, under the general supervision of a certificated staff member
- One year or more of experience in a specialized field, under the general supervision of a certificated staff member
- Certificated in another state, under the general supervision of a certificated staff member
The name of the Washington state certificated educator who will supervise this teacher.
The certification number of the Washington state certificated educator who will supervise this teacher.

Certificate of Compliance

At the end of the application, you will be asked to upload the Certificate of Compliance Signature page that can be downloaded then signed and scanned for upload. By signing this document, you certify that your private school is in compliance with all requirements.

Approval Notification & Certificates

Approval certificates for the 2023-2024 school year (Certificates will be posted as a bundle for all approved schools. You will be able to find and print your school’s certificate by scrolling through or using the find function, ctrl-f. This document demonstrates to the public that you are a private school approved by the State of Washington.)

The process: You will receive a confirmation email after your application is submitted, at which point you may assume your application file is complete. If there are any issues with your application, you will be contacted and given ample time to complete your application file.

Depending on when your application is submitted, the State Board of Education will review and vote to either fully or provisionally approve private schools at the April or June meeting. Late applications will be considered at the August meeting.

Applications are due April 28, 2023. Although late applications will be reviewed and presented to the board for approval, note that per WAC 180-90-130:, at least 90 days before the beginning of the annual school term or period, the school “shall file with the state board of education a certificate of compliance as set forth in WAC 180-90-160.”

You will be notified of your approval within two weeks of the meeting. Note that we do not email Certificates of Approval to schools. Instead, Certificates of Approval will be available for download on the private schools page.

Schools may contact the private schools manager for a web badge indicating approval.

Online-Only Private Schools

An approved Washington private school may have an online program. (RCW 28A.195.090). A completely online school, or a school with physical facilities located only outside of the state, may not be an approved Washington private school. Washington private school law assumes a physical facility in the state of Washington where students are enrolled and regularly attend (RCW 28A.195.010(6))